Team Assistant Jobs at BP Garage

10 months ago

Job Description

BP Garage is looking for a Team Assistant. Apply Now!

Unlock Opportunities as a Team Assistant in Johannesburg, South Africa

Are you an organized and detail-oriented professional seeking an entry-level position with growth potential? Look no further! We have an exciting opportunity for a Team Assistant in Johannesburg, South Africa, within the Operations Group of the Customers & Products entity.

Job Summary:

As a Team Assistant, you will play a crucial role in supporting the General Manager of the Midstream team and their direct reports. This position requires a proactive and skilled individual with experience in executive support roles, offering the chance to contribute to key operational and administrative functions.

Key Accountabilities:

A. Management of Key HSE Safety Agenda Items:

Act as the HSSE and Fire Marshall for the Midstream floor, representing Midstream at safety meetings.
Communicate the office safety agenda and meetings as required.
Maintain the Midstream HSSE notice board for effective safety communication.
Manage the Midstream DSS database and submit to line managers for necessary actions.

B. Provide Secretarial and Administrative Support:

Coordinate internal meetings, travel arrangements, and ad hoc arrangements.
Manage and follow up on actions, emails, and correspondence.
Coordinate team meetings and assist with planning external meetings and office events.
Capture and process monthly expenses via the Concur System.
Control and coordinate the purchase and issuance of office stationery.
Assist in planning and coordination of external meetings and office events.
Maintain the annual leave roster for the General Manager Midstream and their direct reports.
Provide administrative support for international visitors.

C. Coordinate & Manage Other Key Administrative Activities:

Process Purchase Orders and maintain the PO database.
Assist with preparation of presentation materials.
Liaise with CBM team to coordinate and plan monthly reviews and associated planning.
Maintain the Midstream and Refining DMS database.
Act as the POPIA Act SPA for Midstream and Refining.
Arrange monthly Midstream and Refining Townhalls.

Job Holder Requirements:

Education:

Matric, Secretarial Diploma, or equivalent.

Experience:

Previous experience in an Executive Support Role (3-5 years), with relevant experience in supporting Senior Leaders/Executives.

Skills & Competencies:

Skilful application in achieving remarkable performance.
Ability to embrace the changing business environment.
Initiative and leadership ability.
Effective decision-making skills.
Innovation in solving business challenges.
Proactive and able to work independently, including outside normal working hours.

Travel and Relocation:

No travel is expected for this role.
Relocation assistance is not eligible.

Remote Type:

This position is a hybrid of office/remote working.

Skills:

Control of work, Cost-conscious decision-making.
Maintenance general, Procedures and practices.
Reliability general, Risk Management.
Safety Leadership, Turnaround general.

Don’t miss out on this fantastic opportunity to join a dynamic team and make a real impact! Apply now and share your skills as a Team Assistant in Johannesburg, South Africa. Your journey to a rewarding career starts here.

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