Anglo American is recruiting for a Team Assistant. Apply Now!
Anglo American aims to lead the future of mining. Guided by our purpose and our values, we enable both high performance and purposeful action as we strive to “re-imagine mining to improve people’s lives”.
We are already making a real difference by finding and extracting the metals and minerals that make everyday life possible – from mobile phones to medicines. We focus on sustainability, safety and innovation, pursuing ever safer and more responsible ways of working, choosing to do the right thing every time and showing care and respect for people and the planet.
That means our high performing teams are constantly seeking new opportunities to mine and process our products using less water, less energy and more precise extraction technologies.
Here’s an exciting opportunity to join us and help make a real difference.
Job Description:
The position of Team Assistant would be to support two teams in corporate relations. Some of the key responsibilities include:
Responsibilities:
• Prioritise and manage the diary and related administration to the Teams.
• Full mailbox and correspondence management including overseeing inbox and proactively ensuring any necessary responses are provided quickly.
• Extensive coordination and booking of worldwide travel arrangements for the teams including detailed itinerary and programme, relevant visas, logistics, accommodation, and transport.
• Support the teams with arrangements for internal and external meetings.
• Proactively resolve calendar conflicts.
• Be the interface between the teams and supply chain for the procurement of consultancy and other services.
• Arrange and participate in weekly team meetings, maintain a relevant agenda for the weekly meetings, write meeting minutes and keep an action tracker.
• Develop and maintain a system for record/document keeping and work with the team to ensure that all records are kept and information is added accordingly.
• Keep a database and overview of Power Point Presentations and other documents that the teams use for their engagements with site.
• Work with team members to develop Power Point Presentations and other documents on a range of topics.
• To support and guide the teams in processing expenses.
• To support internal and external events for the team.
• To produce high quality documentation, and reports in support of the team.
• Timely response to internal and external requests.
• To provide PA and administrative support, not specifically referred to above.
Requirements:
• Good standard of general education.
• Tertiary Qualification is highly desirable.
Knowledge of:
• Advanced Microsoft packages.
• Travel and expenses booking tools an advantage (ideally Concur).
• SAP Procurement an advantage.
• Proven admin/secretarial experience in a team environment.
• Proven experience working in support of senior management.
• Proven experience in a multinational corporation an added advantage.
• Ideally undergraduate degree qualified or other recognised further studies.
• Ability to prioritise work appropriately.
• Be confident and resilient under pressure.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and use discretion with internal and external stakeholders.
• Attention to detail is critical.
Closing Date: 5 August 2022
Job Reference: REF30896I
Location: Johannesburg, South Africa
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