Barloworld – SMD is looking for a Personal Assistant to Executive Operations. Apply Now!
Introduction:
The main purpose of the role is to provide support to the high-ranking officials of the Company. Responsible for organizing and maintaining executive’s schedule and assisting them by performing a variety of administrative tasks.
Job Functions include but not limited to Administration, Communications, Coordinating, Data Capturing, Editing, Secretarial.
Responsibilities:
• Maintenance of diaries
• Minute taking
• Correspondence
• Typing of formal communication
• Scheduling of appointments
• Collating data and information
• Administer and process yearly uniform orders and staff repayment agreements
• Maintain office refreshments and stationary supplies
Legal Agreements
• Drafting of new agreements and addendums to existing agreements
• Ensuring that the terms and/or information is accurate
• Ensuring the proper management and filing thereof
Fleet Management
• Monitor maintenance of fleet vehicles
• Scheduling of fleet vehicles
• Reporting on utilisation of fleet
Travel Arrangements
• Book travel requests for management
• Manage the logistics of the full travel arrangement process
Finance
• Monthly reconciliation of company credit cards
General
• Providing efficient assistance to Executives and other managerial staff members, as and when needed.
Internal customers
• DDS MANCO, Executives, Middle Managers, Junior Management, employees
External stakeholders
• Suppliers, Service Providers, Landlords
Requirements:
• Matric Certificate
• Administration OR Business Management / Related Tertiary Education
• Drivers License
• No Criminal Record
Advantageous:
• Advance Excel
• Advance Power Point
• Advance Microsoft Word
• Knowledge of SMD internal operating system
Work Experience:
• 3 – 5 years in similar role management ideally in an Automotive/Insurance Industry Environment
• At ease to work in a corporate environment
• Proven track record of successful time management
• Able to maintain high levels of confidentiality
Location: Centurion
Closing Date: 28 December 2021