Administration Clerk | Afgri

  • 1 year ago

Job Description

Responsible for effective maintenance of the administrative functions of the branch.

▪ Grade 12
▪ 1 year administration experience

Key performance areas
▪ Receive and compare stock to delivery notes.
▪ Receive and file all delivery notes and assist with ad-hoc receiving duties.
▪ Ensure that all documents are processed and that the number sequence on the system is correct.
▪ Collect invoices electronically for receiving process and link invoices with delivery notes and orders.
▪ Capture, process and manage claims (warranty claims, damaged items, short or surplus deliveries and expired stock).
▪ Maintain good client relationships with internal and external clients and resolve client queries.
▪ Generate daily, weekly and monthly reports from the system (outstanding claims, outstanding purchase orders, negative on-hand reports, etc,).
▪ Generate stock-taking reports and assist with quarterly stock-taking.
▪ Capture stock count sheets on the system.
▪ Generate variance report and report variance to line manager.
▪ Regularly communicate with suppliers on all outstanding invoices, credit notes or discrepancies of stock.
▪ Ensure that codes, price and stock correspond with orders and stock received.

Technical knowledge/ competencies
▪ Computer literacy (MS Office)
▪ Verbal and written communication skills

Behavioural competencies
▪ Accuracy
▪ Discipline
▪ Identification with management
▪ Cooperation
▪ Team player


Job skills