Sasria is inviting all interested parties to apply for the Personal Assistant Vacancy. Apply Now!
Job Summary Statement/Purpose:
The purpose of the role is to expose and train the assistant to: Deliver effective, comprehensive secretarial and administrative support to the office of the CEO. Act as the main point of contact for the CEO, complex diary management, organising and supporting high-level senior meetings; prepare reports and presentations. Support the CEOs office with collecting, investigating, analysing, and reporting on research gathered.
Responsibilities:
• CEO Office Management
• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence.
• Arranging complex and detailed travel plans, itineraries and agendas and ensuring that all bookings are communicated effectively and within Sasria travel policy.
• Meticulous co-ordination of meetings and logistics involving the CEO internal and external to Sasria and compiling documents for those meetings.
• Draft agenda and minutes of meetings.
• Drafts reports, presentations, letters, proposals; prepares and coordinates written communication with stakeholders.
• Prepare, review, proofread, and edit documents prepared for the CEOs signature.
• Manages CEO office activities, which include coordinating lunches, staff quarterly meetings etc.
• Acts as liaison between the CEO and direct reports by transmitting directives, instructions and assignments and following up on the status of assignments.
• Deal with queries/complaints where necessary.
• Compile and safeguard records for the CEOs office.
• Deal with Company Secretariat within Sasria.
Administrative Support:
• Prepare and type documents (for internal or external use) in accordance with the established Sasria standards and branding guidelines.
• Ensure that divisional information is kept up to date on the Intranet.
• Coordinates trainings and seminars run by the CEOs office.
Requirements:
• Matric
• BCOM Degree in either Mathematic, Finance, Economics or Accounting
• Post graduate qualification is advantageous (Honours, PDBA or PDM)
• Minimum 2 years in a similar position
Competencies:
• Ability to handle confidential matters with tact and professionalism
• Drive for results
• Attention to detail
• Team working
• Customer Centric
• Upholding standards
• Managing work
• Managing risk
• Emotional resilience
• Handling conflict
• Continuous learning
• Managing information
Closing Date: 7 July 2022
Location: Illovo
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