Aspen invites candidates to apply for the Divisional Assistant position. Apply Now!
Company Description
We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversified by geography, product and manufacturing capability.
Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.
The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established officesin over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.
Objective: To assist in an administrative/commercial/ secretarial function to the Consumer & OTC division, providing comprehensive support to the division for their optimal output. Serve as interface between the department and internal and external customers
Responsibilities:
• Providing comprehensive admin support to the Consumer and OTC division to ensure all internal administrative processes are running smoothly and policies are adhered to.
• Collating of documents e.g., KPA discussion forms (with scoring), Quarterly Commission Discussion forms, monthly planners, and sales Forecast Trackers per Region.
• Typing of letters as required and managing the team ordering requirements.
• Preparing minutes for all team meetings as required by the division
• Minute-taking is imperative in keeping a record of all team meeting discussion points.
• Meeting dates, attendees, assigned action points must be accurately noted.
• Processing of vendor invoices to ensure timeous payments are made in keeping in line with SLA’s.
• Raising requisitions for all divisional expenses on SAP and maintaining a monthly recon.
• Managing refunds and credits
• Sales Data extraction for customer business reviews and pharmacy trainings
• Customer sales data is extracted from the relevant QlikSense model.
Requirements:
• Matric / Grade 12
• Secretarial diploma
• Sales / Marketing diploma an advantage
• 3 – 5 years General divisional assistant experience required
• Computer literate: MS Office
• SAP packages an advantage
• General administration experience
• Customer service experience essential
• Co-ordinating / multi-tasking for more than one manager
Skills & Attributes:
• Effective planning, organising and coordinating
• Effective analytical, problem solving & decision-making skills
• Strong listening skills
• Results driven
• Independent and self-directed individual that can drive execution
• Effective interpersonal skills
• The ability to communicate effectively (written and verbal) is essential
• Attention to detail
• Project management skills
• Ability to think strategically and innovatively
• Time management crucial & conflict resolution approach
• Report writing and communication skills
• Service orientated Accuracy, initiative, confidentiality, empathy, customer focus, patience, logical thinking, information seeking and cultural sensitivity
Knowledge:
• Computer skills – MS Office
• Working knowledge of business principles
• Vast experience on internal systems and policies
Location: Gauetng
Job Reference: 25422
Closing Date: 23 May 2022
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